Work With Us
RUPA is continually looking to partner to enhance our campus-wide events! Partnering with the programming board is an opportunity for registered student groups, University departments, or outside organizations to collaborate on events. Partnerships aim to provide students attending these events a creative, positive, informative and fun experience.
At times you may see information about a RUPA event that is of particular interest to your department or organization. Events that RUPA have selected are funded through our normal program proposal process each semester, so we are not typically seeking financial partners. However, we appreciate the involvement of other groups to help increase our event audience or engage students with specific interests that may relate to a specific event. If your department or organization is interested in partnering with RUPA and helping to market a specific event or program, please email RUPAinformation@gmail.com.
Process for Requesting Co-sponsorship of Your Event
If you are a Rutgers Affiliated organization interested in working with us, please email RUPAinformation@gmail.com. Please include as much information as possible about your event; organization name, event name, event mission, expected attendance, projected time frame and budget. Also, please include information about how you would like RUPA to be involved.
It is important to note that RUPA is not a funding/allocating organization. While we may provide funding if your request is approved, our co-sponsorship also ensures that our members will assist in marketing the event and staffing the event. Should your organization want involvement in planning the event, our members may be able to help with that as well. If your organization is seeking only marketing and staffing assistance, but not funding, please make sure that is noted in the email.
Requests for co-sponsorships often get denied for the following reasons:
A group or organization is seeking funding only, and does not have a need or desire for marketing or volunteer assistance
The event date is in conflict with a RUPA event or program
The timing, overall cost, or nature of the event is such that RUPA determines it will be challenging and potentially not successful
Proposals are received on a rolling basis throughout the year. After submitting your proposal email you will receive a confirmation email and a timeline of what to expect next.
If you have any questions about working with RUPA please email rupainformation@gmail.com.
RUPA typically DOES NOT work with organizations who are not affiliated with Rutgers.
Our Roles
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Directors
The Rutgers University Programming Association (RUPA) is looking for student leaders who are passionate about giving back to Rutgers to be a part of the RUPA Executive Board. Each position oversees a committee within the organization. Directors have a chance to develop many skills including: delegation, leading a group of your peers, event planning and marketing.
There are currently 4 director positions available with the Rutgers University Programming Association (RUPA). There is one director position for each of the committees below:
Concerts and Coffeehouse
Human Resources
Media and Culture
Traditions and Community
During the academic year, this board maintains the policies for the organization, manages the budget, approves all event proposals, and sets the goals of the council. Each Director is responsible for one of the committees within RUPA. Assistant Directors (council members) are assigned to committees and work to develop, market, and execute 40-85 events each academic year. RUPA Exec and Council meet every Monday night.
REQUIREMENTS
Full-time undergraduate student for 2023-2024, maintaining a cumulative 2.5 GPA.
Move in early to attend summer training, starting August 7, 2023
Additional office hours, events, and meeting responsibilities as outlined below.
Due to the demands of this position and training, RUPA Directors cannot concurrently serves as Orientation Leaders, Residence Life Staff, or Area Managers.
RESPONSIBILITIES
Develop and plan events for your designated committee for the fall and spring semester
Lead a group of approximately 5 Assistant Directors
Participate in training sessions throughout the year
Work with a team of RUPA Directors and Advisers to make decisions to move the organization forward
Evaluate programs and complete an End of Year report
Other duties as assigned
HOURS
RUPA Council Training: Friday, April 28, 2023, 4:00pm-7:00pm
RUPA Exec Training August 7 – 11, 2023
RUPA Fall Retreat and Training: August 19 – September 4, 2023 (hold all day, each day)
RUPA January Retreat: Sunday, January 14, 2024 (hold all day)
Fall 2023 and Spring 2024 semesters: Weekly executive board meetings on Mondays from
5:00pm–6:30pm followed by weekly council meetings on Mondays from 9:00pm-11:00pm
Maintain five office hours per week during the fall and spring semesters to complete
program planning
Staff weekly events
Attend one on one meetings with adviser
COMPENSATION
$1,500 per semester paid bi-weekly if all requirements are fulfilled
RUPA Polo, T-shirt, ¼ zip, and swag
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Assistant Directors
Approximately 20 Assistant Directors are selected each year to serve on one of the committees under the direction of their Director. These Assistant Directors work on a committee team to manage the daily business of RUPA, plan and manage specific categories of programs, and market all events.
Requirements
Full-time undergraduate student for 2023-2024, maintaining a cumulative 2.5 GPA.
Available to attend Council meetings on Mondays from 9PM – 11:00PM
Available to hold 3 office hours per week and support 5 – 8 events per month
Due to the demands of this position and training, RUPA Assistant Directors cannot concurrently serves as Residence Life Staff or Area Mangers.
Compensation
$750 per semester paid bi-weekly if all requirements are fulfilled
RUPA Polo, T-shirt, ¼ zip, and swag
Applications are currently closed for 2023-2024 Assistant Directors.
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Special OPs Squad (SOS)
RUPA plans approximately 40-85 events during the school year and is seeking about 25 students to provide event staffing, customer service, and logistical support. These students have the opportunity to work on events for all the committees. This is a great first step to join one of the largest student run organizations on campus!
Requirements
Full-time undergraduate student for 2023-2024, maintaining a cumulative 2.5 GPA.
Attend mandatory monthly SOS meetings held on Mondays at 7PM
Able to staff approximately 3 RUPA events per month and any “All Hands on Deck” events.
Compensation
RUPA T-shirt and swag
SOS members will receive up to $150 per semester in RU Express if all requirements are fulfilled
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Brand Ambassador
This is a great first step to join one of the largest student run organizations on campus! Brand Ambassadors help spread awareness about RUPA and their events by attending events and sharing their experience on social media. Each year, RUPA selects 10-20 Brand Ambassadors.
Requirements
Full time, undergraduate students for 2023-2024, who maintain a cumulative 2.5 GPA
An active Instagram account with a minimum of 50 followers
Attend mandatory monthly BA meetings held on Mondays at 7PM
Attend at least 4 events during the fall semester- a list of events will be given in a week’s notice. You can attend any RUPA event.
Social Media Requirements
8 pre-event posts for the semester (about a RUPA event)
4 event posts for the semester (must be present at the RUPA event)
Tag RUPA and direct message post to RUPA Instagram (@RUPARutgers)
*12 total posts for the semester (Can be more!)
Tips For Being A Stand Out Ambassador! Take your friends to the events, the more the better! Wear your RUPA shirt on campus and to events to show the RUPA brand.
Compensation
RUPA T-shirt and swag
BA exclusive lanyard when attending a RUPA event
$50 RU Express at the end of the semester if all requirements are fulfilled